*If using InDesign, please package your files before sending them. Make sure to pull bleeds on all files, if necessary. And send a high resolution PDF along with any native files.*
*(add a file selection option, needs to accommodate at least 500MB files) *
*Note: The upload limit for this site is 500 MB per file. You may send multiple files. If the web upload form does not work for you, check your browser settings, or try another browser or computer. If these do not work, please call us at 512-459-4139 or email us to make arrangements for another means of transferring your files.*

File Preparation

Electronic transfer of text and art files can be a fast and efficient method of transporting your print job from your desktop to our print shop. Republic Print & Mail uses a cutting-edge process called direct-to-plate, which saves you time and money. However, incomplete and incorrect electronic files will only delay a job and possibly increase the total cost. To ensure your job runs smoothly, plan ahead and communicate with Republic Print & Mail. We can help you prepare your digital files in the most effective way possible.Whether you do all the work or have us assist you with the production, you'll want to consider these factors so your file(s) will sail through effortlessly.

Use the right software

We need to know what application software was used to create the file so it can be opened and output properly. Adobe InDesign and QuarkXpress are professional page layout programs that can handle a variety of design sizes, graphic formats and ink colors. We also use Adobe Illustrator, Photoshop, and Macromedia Freehand to create graphics. The software you use to create your files will determine what can be done with them.
Word processing programs and less-expensive layout software like Microsoft Word, Publisher, Power Point, Excel, and other programs like these, do a suitable job around the office, but have limited features for offset printing. These software programs are best used for output to laser printers or color copiers.Software is constantly upgraded, and the version you use is important. Different versions can cause compatibility problems and the files may not look the same. If the file must be transmitted from one computer platform to another (Mac to PC or PC to Mac), the correct version must be used to assure the file will look the same on the new platform. Please call us to make sure we can accept the version that you are using.

Select and include the correct fonts

The most common problem with files is missing or incorrect fonts. If our font is different from the font you use, the entire layout of your file could change, and the final output could look nothing like your original. Different font companies may use the same name for different fonts, so it's not a good idea to assume that we have the exact font that you used. Therefore, we require that you include all screen and printer fonts that were used within your document.

Avoid missing graphics

You will need to include the original graphics (and the fonts contained inside those graphics) when you provide the file to us. This will assure that the file will print properly. Without the original graphic file, your graphics may not print. Some people choose to embed graphics to avoid having to include them with their files. For best results (and smaller files), please link all graphics and include them separately.

Choose the right resolution

If you are going to scan photographs and images, make sure you are using the right resolution (dpi). The higher the resolution of an image or graphic, the larger the file size. We prefer grayscale and CMYK at 300 dpi, and line art between 600 and 2400 dpi.

Know your colors

Color can make your work more dynamic. There are two ways to print in color: spot color or process color.Spot color is a specific color of ink. Always use a spot Pantone color guide to select your spot color.Process color is used to create colors by combining cyan, magenta, yellow and black. This is also known as CMYK. If you have graphics or images that use RGB (Red, Blue, Green) color, you must change them to CMYK so they will print properly. RGB values are the color properties of light and are used primarily for establishing the color on a monitor. RGB colors will not print correctly. Never rely on your monitor's display for color selection. The colors will vary and may be substantially different from what is printed. Always use a Process Pantone color guide to select your process color.
Remember, graphics that are to be separated as spot colors must be created differently than those that separate as process. If you have any questions, please call us.

Print a proof

Along with your files, always provide full-size, hard copies, consisting of a composite and color separations of each page of the final version of your file. We will compare these with our output and contact you if there is a problem. A mock-up to show folds and how pages fit into book form or as double-sided pages is also important. Please send printouts from the final version of your file, and not earlier revisions.

Consult us before delivering your file

Getting your files to Republic Print & Mail can be as simple as burning your files to CD, E-MAIL, or FTP file transfer to our website. Whichever method you choose, compression programs will speed file transfer by making the file smaller, and will ensure reliable transfer. On the Mac, you can use StuffIt to compress the file. PC users should use PKZip.
We hope these tips will help you create and output better print jobs. If you have any questions, please call or send us an e-mail.